Dear visitors

Welcome to our website. Thank you for your interest in our event. The protection of your personal data and your trust are important to us. The following statement gives you an overview of how we ensure this protection and what kind of data is collected by us for what purpose.


Responsible

For the processing of personal data collected during your visit to this website and processed in connection with the handling of your congress participation is: Kaiserwetter GmbH, Schiffbauerdamm 8, 10117 Berlin


Usage data

When you visit our website, we temporarily store so-called usage data on the basis of Art. 6 (1) (f) of the General Data Protection Regulation. We use the usage data for statistical purposes, to improve the quality of our websites and for security purposes (defense against server attacks). We also use this information to enable access to our website, for controlling and administration of our systems and to improve the design of the website. These purposes pursued by us also represent the legitimate interest in the sense of Art. 6 (1) (f) of the General Data Protection Regulation.


The record consists of:

  • the page from which the file was requestedthe name of the file
  • the date and time of the request
  • the amount of data transferred
  • the access status (file transferred, file not found)
  • the description of the type of web browser used
  • the IP address of the requesting computer shortened by the last two digits


Encryption

We use a modern encryption process to protect your data from unwanted access. This prevents unauthorized persons from accessing the data. Your data is then transferred from your computer to the server and vice versa via the internet using 256-bit TLS encryption (Transport Layer Security Version 1.2). You can tell by the fact that the lock symbol in the status bar of your browser is closed and the address bar begins with https://.


General contact

You have the option of contacting us by email or by telephone. The data you provide will only be processed to respond to your inquiry. Data will only be passed on to third parties if this is necessary to process your request. The legal basis for the use of your data is Article 6 (1) (f) of the General Data Protection Regulation. We have legitimate interest in being in contact with the users of the website and, if necessary, to answer questions or to send information. Your data will be deleted after we have answered your request.


Use of service providers

Kaiserwetter uses service providers to provide services and to process your data before, at and after the virtual congress (so-called commissioned processing). The service providers process the data exclusively on Kaiserwetter’s instructions and are obliged to comply with the applicable data protection regulations. All commissioned processors have been carefully selected and will only be given access to your data to the extent and for the period required to provide the services.


Duration of data storage

We only store your data for as long as it is required for the provision of our services and no retention periods prevent its deletion. We delete your data, which we process in the context of a registration for events, when it is no longer required for the provision of our services and no retention periods oppose the deletion. We store your data for the preparation, follow-up and implementation of the virtual congress. As a rule, we delete your data no later than 60 months after termination of the contractual relationship, unless legal retention periods prevent deletion.


Your rights as a user

As a user, you have the right to request information about what data we have stored about you and for what purpose. In addition, you can correct inaccurate data or have such data deleted the storage of which is inadmissible or no longer necessary. You have the right to data portability and to request the restriction of the processing of your data. You also have the right to complain to a supervisory authority about the data processing taking place. Insofar as you have given us consent, you have the right to revoke it at any time.

Right of objection

In cases where we process your personal data on the legal basis of Article 6 (1) (e) or (f) GDPR, you have the right to object at any time on grounds relating to your particular situation. We will then no longer process the personal data, unless there are demonstrably compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves to assert, exercise or defend legal claims. If possible, please address the objection to: helpdesk@cbes.berlin


Data privacy statement in accordance with Art. 13 GDPR – (via Zoom)

In the following, we would like to inform you about the processing of personal data in connection with the use of the webmeeting software “Zoom”.

Note: Insofar as you call up the webpage of the webmeeting provider, the provider is responsible for data processing. However, calling up the webpage is only necessary in order to download the software for using the webmeeting service.

Data processing purposes


Use of Zoom

We use the web meeting software “Zoom” to conduct conference calls, online meetings, video conferences and webinars as part of the Congress (hereinafter: “Online Meetings”). “Zoom” is a service of Zoom Video Communications, Inc. which is based in the USA. When participating in an online meeting, these categories of personal data may be subject to processing:

  • Personal information: first name, last name, phone number, email address, password, profile picture, department.
  • Meeting metadata: Topic, description, participant IP addresses, device/hardware information.
  • For recordings: MP4 file of all video, audio and presentation recordings, M4A file of all audio recordings, text file of all online meeting chats
  • when dialing in with the telephone: information about the incoming and outgoing phone number, country name, start and end time, if necessary, further connection data such as the IP address of the device can be stored
  • Text, audio and video data: You may have the option of using the chat, question or survey function in an online meeting. In this case, the text entries you make are processed in order to display them in the online meeting and, if necessary, to log them. To enable the display of video and the playback of audio, the data of the microphone and/or the video camera of your end device are processed during the online meeting. You can deactivate or mute the camera and/ or microphone at any time via the provider’s web meeting software.
  • We use the aforementioned data to conduct online meetings.


Recordings in Zoom

Where appropriate, individual sessions of the virtual congress are recorded. The companies participating in the congress use the recordings of their sessions for a limited period of time for defined purposes. We make the video recordings for the purpose of documenting our congress. The fact of recording will be displayed to you in the web meeting software. Please note that your text inputs, e.g. in the chat, will also be recorded.

NOTE: If you do not agree with the recordings during the event, you can switch off your image/sound transmission by turning off the video function at Zoom and activating the mute function. If you do not want your text entries to be recorded, please do not make any during the online meeting.


Logging

When necessary to log the results of an online meeting, we will log text input. In the case of webinars, we will process questions asked by participants for purposes of recording and following up on webinars.


Statistics

We use participant data to compile statistics. For this purpose, we anonymize the participant data used for this purpose beforehand.


Legal basis

The legal bases for the data processing described above are Art. 6 (1) (b) GDPR and Art. 6 (1) (f) GDPR (exercising legitimate interests based on our interest in efficiently designing and conducting online meetings and compiling statistics to optimize the congress experience). We process the recordings on the basis of Art. 6 (1) (f) GDPR (exercising legitimate interests based on our interest in documenting the event and making it available online).


Obligation to provide the data

The provision of your data is not required by law. However, some of the data mentioned are required to conduct an online meeting. Without providing the data required to conduct an online meeting, you will not be able to participate in the online meeting. The communication of other data is voluntary, but may be required for the use of certain services. We will inform you when you enter data if the provision is required for the respective service or function. These data are marked as mandatory fields. In the case of required data, failure to provide it will result in the relevant service or function not being provided. In the case of optional data, failure to provide it may result in our not being able to provide the online meeting in the same form and to the same extent as usual.


Data transfer to third parties

Content from online meetings is available to all participants. In addition, the provider of the web meeting software has access to your data insofar as this is provided for in the context of order processing. Otherwise, we will of course treat your data confidentially and will not pass it on to third parties.


Data processing outside the European Union

“Zoom” is a service provided by a provider located in the USA. The USA is a third country outside the European Union. Countries outside the European Union handle the protection of personal data differently to countries within the European Union. This conference uses a Zoom version that stores and processes the data on a server in Germany.


Deletion of data

Unless there are legal retention periods, your data will be deleted as soon as it is no longer required for the purpose for which we collected it. In the case of legal retention periods, the deletion will take place after the retention obligations have expired.


Encryption

We use a modern encryption process to protect your data from unwanted access. This prevents unauthorized persons from accessing the data. Your data is then transferred from your computer to the server and vice versa via the internet using 256-bit TLS encryption (Transport Layer Security Version 1.2). You can tell by the fact that the lock symbol in the status bar of your browser is closed and the address bar begins with https://.


Your rights

Data subjects have the right to information about the personal data concerning them (Art. 15 GDPR) as well as the right to have inaccurate data corrected (Art. 16 GDPR) or deleted if one of the reasons mentioned in Art. 17 GDPR applies, e.g. if the data is no longer needed for the purposes pursued. There is also the right to restriction of processing if one of the conditions set out in Art. 18 GDPR applies and, in the cases of Art. 20 GDPR, the right to data portability. If the processing of data is based on your consent, you are entitled to revoke your consent to the use of your personal data at any time in accordance with Art. 7 GDPR. A revocation does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

Right of objection

In cases where we process your personal data on the legal basis of Art. 6 (1) (e) or (f) GDPR, you have the right to object at any time on grounds relating to your particular situation. We will then no longer process the personal data unless there are demonstrably compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.


Right of complaint to the regulatory body

Every data subject has the right to lodge a complaint with a regulatory body if he or she believes that the processing of data relating to him or her violates data protection law (Art. 77 GDPR). The contact details of the regulatory body responsible are:


Berlin Commissary for Data Protection and Freedom of Information

Friedrichstr. 219
10969 Berlin

Tel: 030 13889-0
Fax: 030 2155050
Email: mailbox@datenschutz-berlin.de


Programs that are integrated/embedded in this website

This platform also lives from interaction. Therefore, we use various providers whose software we integrate into this platform.


Encryption

We use a modern encryption process to protect your data from unwanted access. This prevents unauthorized persons from accessing the data. Your data is then transferred from your computer to the server and vice versa via the internet using 256-bit TLS encryption (Transport Layer Security Version 1.2). You can tell by the fact that the lock symbol in the status bar of your browser is closed and the address bar begins with https://.


Your rights

Data subjects have the right to information about the personal data concerning them (Art. 15 GDPR) as well as the right to have inaccurate data corrected (Art. 16 GDPR) or deleted if one of the reasons mentioned in Art. 17 GDPR applies, e.g. if the data is no longer needed for the purposes pursued. There is also the right to restriction of processing if one of the conditions set out in Art. 18 GDPR applies and, in the cases of Art. 20 GDPR, the right to data portability. If the processing of data is based on your consent, you are entitled to revoke your consent to the use of your personal data at any time in accordance with Art. 7 GDPR. A revocation does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

Right of objection

In cases where we process your personal data on the legal basis of Art. 6 (1) (e) or (f) GDPR, you have the right to object at any time on grounds relating to your particular situation. We will then no longer process the personal data unless there are demonstrably compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

Right of complaint to the regulatory body

Every data subject has the right to lodge a complaint with a regulatory body if he or she believes that the processing of data relating to him or her violates data protection law (Art. 77 GDPR). The contact details of the regulatory body responsible are:


Berlin Commissary for Data Protection and Freedom of Information

Friedrichstr. 219
10969 Berlin

Tel: 030 13889-0
Fax: 030 2155050
Email: mailbox@datenschutz-berlin.de

Kaiserwetter GmbH
Schiffbauerdamm 8
10117 Berlin

Kaiserwetter is a limited liability company under German law with its registered office in Berlin. It is registered in the Commercial Register of the Berlin District Court under the number HRB 73894.
Managing Partner: Kathrin Dost
Berlin Sales tax identification number: DE 20515 5354

The Charité Foundation is responsible for the content of the Virtual Charité BIH Entrepreneurship Summit 2021.

Congress organisation

Stiftung Charité
Office Berlin
Karlplatz 7
10117 Berlin

Telefon: +49 (0)30 450 570 – 509
Fax: +49 (0)30 450 7570 – 959

E-Mail: info@stiftung-charite.de

© Kaiserwetter Gmbh, Berlin. Alle Rechte vorbehalten.

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